Stay Organized with these Job Search Trackers and Templates.

Job hunting can feel overwhelming – like juggling a dozen plates while blindfolded. But with the right tools, you can transform that chaos into a clear, streamlined process. At Career Development Partners, we’ve curated a list of standout job search trackers to suit every style: whether you’re a spreadsheet expert, a Notion enthusiast, or simply looking for something free and straightforward. These options help you log applications, manage contacts and networking, track deadlines and follow-ups, and gain insights into your progress – all in one organized place.

Each recommendation includes key features, practical setup tips, pros and cons, and direct access links where available. Let’s dive in and find the perfect tracker to elevate your search.

Simple & Free Google Sheets Job Tracker

A straightforward, no-cost template ideal for beginners or those who want quick setup without advanced features.

• Standout Features: Columns for company, role, dates, status, follow-ups, and notes; easy to add formulas for reminders.
• Why We Recommend It: Accessible to anyone with a Google account and fully customizable.
• Quick Tips:
  • Use conditional formatting to highlight overdue follow-ups.
  • Export deadlines to Google Calendar for alerts.
• Pros: Completely free, editable, works offline after download.
• Cons: Requires manual updates; no built-in automations.
• Access It Here: Free Google Sheets Job Tracker (Click File > Make a copy to create your personal version)

The First Pancake Free Job Search Tracker (Google Sheets)

A thoughtful free template with motivational extras to maintain momentum.

• Standout Features: Application funnel, to-do lists, “wins” log for achievements, and dropdown menus.
• Why We Recommend It: Encourages positive reflection alongside practical tracking.
• Quick Tips:
  • Regularly update the wins section for interview preparation.
  • Apply color-coding via conditional formatting for visual priorities.
• Pros: 100% free; intuitive and customizable.
• Cons: No advanced integrations.
• Access It Here: Search for “The First Pancake Job Search Tracker” on Google or template-sharing communities for shared copies.

Notionery Job Search Tracker Template

A highly customizable Notion-based system perfect for users who want interconnected databases and visual boards.

• Standout Features: Kanban-style pipeline, linked contacts, task deadlines, and offer comparisons.
• Why We Recommend It: Seamless integration if you already use Notion for other planning.
• Quick Tips:
  • Customize pipeline stages to reflect your unique process.
  • Link contacts to applications for efficient recruiter tracking.
• Pros: Flexible and scalable; affordable one-time purchase (typically ~$5).
• Cons: Requires a Notion account and basic familiarity with the platform.
• Access It Here: Available on the Notionery Marketplace – search for “Job Search Tracker”

Notion Everything Job Search Tracker

A clean, intuitive Notion template focused on efficiency and ease of use.

• Standout Features: Central database with status progression, calendar views, contacts, and task management.
• Why We Recommend It: Balances simplicity with powerful organization at a low cost (~$10 lifetime).
• Quick Tips:
  • Enable calendar syncing for deadline overviews.
  • Build custom status options tailored to common interview stages.
• Pros: User-friendly dashboard; highly adaptable.
• Cons: Limited to Notion’s ecosystem.
• Access It Here: Notion Everything Job Search Tracker (Duplicate directly into your Notion workspace)

Insider Job Hunt Companion Spreadsheet

Designed by a Fortune 500 recruiter, this comprehensive Google Sheets tool provides professional-level structure.

• Standout Features: Application tracking plus curated company/job board lists, email templates, and analytics dashboard.
• Why We Recommend It: Offers data-driven insights to optimize your strategy.
• Quick Tips:
  • Use the pre-built company lists to expand your target pipeline.
  • Review the analytics tab weekly to focus on high-performing sources.
• Pros: Expert insights built-in; saves time on research and outreach.
• Cons: Feature-rich design may feel detailed initially.
• Access It Here: Search for “Insider Job Hunt Job Search Companion” on Gumroad or similar template marketplaces.

For those who want more automation, AI-powered features, and mobile access, dedicated apps go beyond basic templates. They often include job saving via browser extensions, AI resume tailoring, autofill for applications, and advanced metrics – helping you apply faster and smarter.

Huntr

A comprehensive web and mobile platform with powerful AI tools to streamline every step of your search.

• Standout Features: Chrome extension for one-click job saving, AI resume builder and tailoring (with keyword matching and match scores), autofill for applications, cover letter generator, contact and interview trackers, progress metrics, and map view for locations.
• Why We Recommend It: Combines organization with time-saving AI—ideal for high-volume applicants who want optimized resumes and fewer missed details.
• Quick Tips:
  • Install the Chrome extension first for seamless job clipping.
  • Use the AI resume review for quick feedback before applying.
• Pros: Generous free tier, strong AI features, prevents duplicates; highly rated by users.
• Cons: Advanced features may require a paid upgrade.
• Access It Here: Huntr.co (Free to start)

Roadmap

An AI-driven platform focused on accelerating your job search with smart saving and organization tools.

• Standout Features: Browser-based job clipping, application tracking, and features to help you get hired faster through structured workflows.
• Why We Recommend It: Great for users who want an intuitive app with emphasis on speed and efficiency.
• Quick Tips:
  • Use the extension to save jobs directly from job boards.
• Pros: Designed to increase interview rates; modern interface.
• Cons: May have premium features.
• Access It Here: Roadmap.net

JAM – Job Application Manager (Android App)

A mobile-first app for Android users who need on-the-go tracking.

• Standout Features: Track application stages, manage recruiter contacts with quick-call options, performance stats (response rates, interviews, offers), and duplication prevention.
• Why We Recommend It: Simple and convenient for mobile organization—perfect if you’re applying via phone or need quick access to details.
• Quick Tips:
  • Add recruiters early to enable one-tap contact.
  • Review performance stats weekly for motivation.
• Pros: Free/low-cost mobile app; boosts confidence with progress tracking.
• Cons: Android-only; more basic than web platforms.
• Access It Here: JAM on Google Play

Career Development Partners Tip: Choose a tracker that fits the tools you already use, and make daily updates a habit – even five minutes goes a long way. This consistency will help you spot patterns, stay proactive, and approach opportunities with greater confidence. For more general organization strategies (like creating schedules and target company lists), check out this helpful guide: Indeed’s Tips to Organize Your Job Search.

Ready to bring order to your job search? Pick the tracker that resonates most and get started today. If you’d like personalized advice, feel free to reach out – we’re here to support your career journey.